Privacy Policy
1. Introduction
Welcome to Woodlands Play Therapy (“we,” “our,” or “us”). We are committed to protecting your personal information and your right to privacy. This privacy policy describes how we collect, use, store, and protect your information when you visit our website woodlandsplaytherapy.ie
2. Who We Are
Woodlands Play Therapy is a professional play therapy practice located in Kildare, Ireland, providing therapeutic services to children and families. We are registered with Play Therapy Ireland and comply with all applicable Irish and EU data protection laws, including the General Data Protection Regulation (GDPR).
3. Information We Collect
3.1 Information You Provide to Us
Contact information (name, email address, phone number)
Messages sent through our contact forms
3.2 Information Automatically Collected
IP address
Browser type and version
Device information
Pages visited on our website
Time and date of visits
Cookies and similar tracking technologies
4. How We Use Your Information
We use your personal information for the following purposes:
To provide play therapy services
To schedule and manage appointments
To communicate about therapy sessions
To maintain clinical records
To comply with legal and professional obligations
To improve our website and services
To send relevant information about our services (with consent)
5. Legal Basis for Processing
Under GDPR, we process your personal information based on the following legal grounds:
Contract performance
Legal obligations
Legitimate interests
Consent (where applicable)
Special category data processing for health care purposes
6. Data Security
We implement appropriate technical and organizational measures to protect your personal information, including:
Encryption of data in transit and at rest
Access controls and authentication
Regular security assessments
Staff training on data protection
Secure storage of physical records
7. Data Retention
We retain personal information only for as long as necessary to:
Provide requested services
Comply with legal obligations
Meet professional standards
Clinical records are retained in accordance with Irish healthcare regulations
8. Your Rights Under GDPR
You have the following rights:
Right to access your personal data
Right to rectification of inaccurate data
Right to erasure (‘right to be forgotten’)
Right to restrict processing
Right to data portability
Right to object to processing
Right to withdraw consent
Right to complain to the Data Protection Commission
9. Children’s Privacy
We collect information about children only with parental consent and in accordance with Irish law and professional guidelines. Parents/guardians have the right to:
Access their child’s information
Request modifications
Request deletion (subject to legal and professional requirements)
10. Cookies and Tracking
Our website uses cookies for:
Essential website functionality
Analytics (with consent)
Session management
You can control cookie preferences through your browser settings.
11. Third-Party Services
We may use third-party services for:
Website hosting
Email communication
All third-party providers are GDPR compliant and have appropriate data processing agreements in place.
12. International Data Transfers
Your data is primarily stored and processed within the European Economic Area (EEA). Any transfers outside the EEA are protected by appropriate safeguards.
13. Changes to This Policy
We may update this privacy policy periodically. Significant changes will be notified via:
Email (if we have your contact information)
Notice on our website
14. Contact Information
For any questions about this privacy policy or our privacy practices, please contact us at:
Woodlands Play Therapy
Downings North, Prosperous, Co.Kildare, W91 XD92
0851646942
woodlandsplaytherapy@gmail.com
15. Complaints
If you have concerns about how we handle your personal data, you can:
Contact us directly to resolve the issue
File a complaint with the Data Protection Commission: Data Protection Commission
21 Fitzwilliam Square South
Dublin 2
D02 RD28
Ireland
16. Professional Registration
We maintain registration with Play Therapy Ireland and adhere to their codes of practice regarding data protection and confidentiality.